Manufacturer product data · Key Systems, Inc.
GFMS™
Global Facilities Management System — software features
GFMS™ combines sophisticated and adaptable, web enabled, PC-based software with no client installs. Key Systems, Inc. will help you formulate an asset management strategy specific to your facility's requirements, regardless of size, scope, and pre-existing technology. Low maintenance applications emphasizing systems integration and simple design for security are the cornerstones of our philosophy toward system management.
Software Features
Browser Based Global Access
Built-in functionality allows for use of any web enabled device (PC, laptop, smart phone) to manage and monitor your GFMS™ database, as well as alarms and system status.
Real Time Event Processing
GFMS™ processes all SAM events in real time for immediate access to alarms and event monitoring.
Cloud-Based
The GFMS software is now available in the cloud, hosted by KSI. The software is browser-based and accessible from any internet-connected device. All new and existing customers qualify to receive this service*.
* Please call for more details on the cloud service.
GFMS™ · Software Features, continued
Security Certificates
BEAR processors in the keybox now support TLS 1.2. Custom security certificates can now be installed on the keybox. The web application supports HTTPS for secure data transmission. Industry-standard encryption of confidential information in the database.
Security
The GFMS™ software supports SSL certificates to allow application information to be safely encrypted and transmitted.
Active Directory
The GFMS software now has the capability for Active Directory integration. Control access to the GFMS application with Active Directory and manage the individuals that are allowed to view GFMS.
Time Zone Management Worldwide
Whether the boundaries of your system extend across the country or around the world, GFMS™ Software gives you the ability to synchronize time zone information to ensure accurate reporting and asset accessibility.
Application Installation Options
The GFMS software can be installed within your organization on either a server or a PC. KSI supports a number of Windows operating systems and SQL Server version configurations.
Automatic Alerts & Report Scheduling
GFMS™ Software allows you to schedule transaction reports for delivery to your inbox automatically. Additionally, you may configure automated SMS or email alerts for critical notifications or simply to remind a user to return a key.
Multi-User Rule Engine
The powerful GFMS™ rules engine enables the creation of unique, custom made access rules to ensure that high security assets are never removed by any single user.
Custom Administration Roles
Delegate control of keys and users within your organization via GFMS System groups. Administrators can be assigned systems to run, and their view and control can be limited only to those systems using the GFMS database.
Customizable Reports
Ability to modify and save standard reports in GFMS 3 to fit business requirements. Ability to save reports as PDF, Excel or Word document directly from applications. Scheduled reports are now sent in PDF form.
Software/Firmware Updates
As GFMS™ evolves to meet your needs, updates to your system can be handled remotely in minutes without any interruption in the operation of your system. Firmware updates to your hardware are handled directly through the GFMS™ Software.
Manufacturer document version: vGFMS_8.14.26. Subject to change.
GFMS™ · Standalone and requirements
Standalone
Worry Free Scalability
Because GFMS™ is a browser-based app, you get great performance and an easy-to-use interface without the headache of client installations and maintenance on your workstations.
Protect and track your assets. Hassle-free.
GFMS Server Requirements
- Microsoft® Windows Server® 2025 / 2022 / 2019 / 2016 or Microsoft® Windows® 11.
- 25-50 GB hard disk space reserved for the database, application files and logging. Total size depends on system configuration and integrations.
- 16 GB RAM.
- 100 MB wired network connection.
- 2-4 core processors minimum.
GFMS™ Software Requirements
- Internet Information Services (IIS) installed and enabled.
- Microsoft® SQL Server® 2025 / 2022 / 2019 / 2017 / 2016 — Full and Express Editions supported.
- Microsoft® SQL Server® Management Studio (SSMS).
Note: For Microsoft® SQL Server® Express 2022 and older, the max database size is 10 GB. For Express 2025, the max database size is 50 GB.
GFMS™ Install
- GFMS™ manages and monitors all Key Systems, Inc. electronic cabinets.
- GFMS™ is database portable and may be implemented with our included database install or your existing data management infrastructure (examples include SQL2022, SQL2025).
- Our browser based software eliminates the need for client install of GFMS™. Alternatives to our included software web server may be used to host GFMS™ (examples include IIS6, IIS7).
- Built-in encryption may be extended for secured http.